Complete Lifecycle Management of Corporate Records and Associated Information
Effective records management is an essential element of today’s corporate environment, providing evidence for business transactions, compliance audits, legal discovery, and more.
Bentley’s AssetWise platform provides a structured, proactive approach to records management. With AssetWise, information that must be managed as a record is described within the enterprise information model. As the information is created and managed through the lifecycle of change, AssetWise automatically creates secure, auditable records based on this model. The disposition capabilities of AssetWise products are exposed via a file plan that defines the policies and rules for storage and disposition. As a result, records are an integral part of the information management process, not an afterthought.
Beyond identifying existing content as records, AssetWise can generate records based on metadata and relationship information within the system. These records provide evidence and an audit trail of information, as well as configuration and relationship information. This capability provides major improvements in efficiency, accuracy, and productivity compared with traditional manual methods.
Finally, records management based on information management best practices provides a superior approach to compiling any and all information required for compliance audits or litigation purposes compared with forensic search-based methods. The AssetWise platform’s unique capability to model, relate, and manage information through change ensures that organizations have information and associated records they can trust, which can lower or eliminate the high cost of discovery and forensic analysis.
AssetWise delivers records management tailored to the requirements of each organization through the following software products:
Key Benefits
- Ensures compliance with records management policies and industry regulations
- Improves productivity and saves money through faster access to records
- Reduces cost of records storage
- Reduces the need for manual handling of record access requests